Privacy Policy
Your privacy and the security of your health information is our top priority
Last updated: January 2024
HIPAA Compliance Notice
Pin-Nip Medical Center is committed to protecting your health information in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws.
Information We Collect
Protected Health Information (PHI)
- Medical history and current health conditions
- Treatment records and clinical notes
- Laboratory results and diagnostic reports
- Prescription and medication information
- Insurance and billing information
- Emergency contact information
Personal Information
- Name, address, phone number, and email address
- Date of birth and Social Security number
- Insurance information and employer details
- Emergency contact information
Website Usage Information
- IP address and browser information
- Pages visited and time spent on our website
- Cookies and similar tracking technologies
- Appointment scheduling and portal usage
How We Use Your Information
Treatment
Providing medical care, coordinating treatment with other healthcare providers, and managing your health records.
Payment
Processing insurance claims, billing for services, and managing payment arrangements.
Operations
Quality improvement, staff training, appointment scheduling, and administrative functions.
When We Share Your Information
We may share your protected health information only in the following circumstances:
- With Your Authorization: When you provide written consent for specific disclosures
- For Treatment: With other healthcare providers involved in your care
- For Payment: With insurance companies and billing services
- Legal Requirements: When required by law, court orders, or regulatory agencies
- Public Health: For disease prevention, reporting, and public safety
- Emergency Situations: To prevent serious harm to you or others
Your Privacy Rights
You Have the Right To:
- Access and obtain copies of your health records
- Request corrections to your health information
- Request restrictions on how we use or share your information
- Request confidential communications
- File a complaint about our privacy practices
- Receive a copy of this privacy notice
Security Measures
We implement comprehensive security measures to protect your health information:
Technical Safeguards
- Encrypted data transmission and storage
- Secure access controls and authentication
- Regular security audits and monitoring
- Firewall and intrusion detection systems
Administrative Safeguards
- Staff training on privacy policies
- Access controls based on job responsibilities
- Regular policy reviews and updates
- Incident response procedures
Privacy Officer Contact
If you have questions about this privacy policy or wish to exercise your privacy rights, contact our Privacy Officer:
Privacy Officer
123 Healthcare Drive
Medical City, MC 12345
Changes to This Policy
We reserve the right to modify this privacy policy at any time. We will post any changes on our website and provide notice as required by law. The revised policy will apply to all protected health information we maintain, including information created or received before the changes take effect.
This Privacy Policy is effective as of January 1, 2024, and complies with HIPAA Privacy Rule requirements and applicable state privacy laws.